ICHO is the Interuniversity Center for General Practitioner Training, an organization created together with KU Leuven, Ghent University, Antwerp University and the Free University of Brussels. An Stockmans and Guy Gielis are the directors of ICHO and they were in charge of solving the logistical and administrative challenges for all aspects of the general practitioner specialization program in Flanders. More than 4000 trainees, trainers and coordinators are involved in the program on a yearly basis.

The problem

“ICHO is striving to be a learning network organization. The IT platform is an essential part of this link since all students, GP trainers, supervisors and teachers are spread across Flanders. ICHO needs a high-performance, secure and ultra user-friendly IT platform where the data files and all applications are fully integrated. Today’s world of hyperconnected individuals provides opportunities for ICHO to move a number of traditional training components online (e.g. entry-level and periodic exams testing, online assessment, realistic scenario-based medical proficiency testing) as well as creating new training instruments, such as Codific’s Videolab subsystem for soft skills training.”

An Stockmans

The solution

When it comes to successfully managing the logistics of an organisation the size of ICHO the whole administrative and educational ERP system must be a complete turnkey solution. CODIFIC provided Videolab to ICHO that uses an extensive and well-defined API and a Single Sign-On system to allow the students, trainers and teachers to access VideoLab via their central educational portal.

“We chose CODIFIC because we were very satisfied with the applications that they have first developed, i.e., the online testing platform, the Videolab platform and training platform.”

 Guy Gielis

Videolab served for ICHO as an online soft skills training platform with peer-reviewed real world patient consultations hosted in a highly end-to-end secure environment. Codific have extended Videolab with a set of complementary subsystems. Initially, ICHO’s generic online examination platform where university administrators could upload a database of coded exam questions and have a knowledge test compiled within minutes. A subsequent extension allowed ICHO to organize a full range of training courses for all students and trainers.

“The choice for CODIFIC is therefore based on the development and their knowledge of an integrated one software platform in which all data are interconnected and can be entered online and being consulted.“

An Stockmans

After several iterations Codific has refined the existing subsystems into a complete solution with an internal ERP system, which seamlessly integrated a rapidly growing set of features and modules. These include a number of third party systems as well, such as Medbook and Sophia. [make sure to add the hyperlinks to Medbook and Sophia]. Perhaps the most notable module recently added to the overall system is the Attendance App that tracks (compliant with GDPR) all attendances to courses, seminars and even externally organized training sessions.

Our platform serves more than 4000 users on a daily basis and empowers them to focus on their core mission: to make the world a healthier place

Chavdar Gushterov, Product Manager at Codific

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Amsterdam UMC, location VUmc, is a university medical centre with one of the highest standards for scientific research, impeccable patient care and high quality in education. Location VUmc is one out of the eight university medical centres in the Netherlands. Using the university as the backbone for their operations they integrate training and research and care in one.

Interesting fact: Researchers at the VUmc developed a blood test that, from one drop of blood, can diagnose cancer with a probability of 97%

The general practitioner (GP) training of Amsterdam UMC location VUmc is a development program for anyone looking to work as a doctor. As part of their education program GP’s and trainers exchange files containing sensitive data about patients, operations, and others. Prior to implementing VideoLab physical data carries and courier services were used to send the files securely to one another. Fast feedback is the key to learning.

“We were looking for a safe, robust and closed system to exchange comments upon tests and videos.”

With the help of Codific, Amsterdam VUmc has now integrated VideoLab and have digitized the process making it less expensive and much quicker. Files can be easily exchanged between GP’s and trainers thus improving the learning loop.

Jae K., the current system administrator was keen to share his thoughts on the newly integrated system.

“Our system ended up being different, but better and more powerful than we had initially specified. This system has helped us raise the bar for quality, speed and safety in video evaluations. Kudos!”

Jae K., system administrator at VUmc

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Maastricht University General Practitioner (GP) training program is the stepping stone for any doctor who has completed their fundamental medical training. Within their program they focus a lot on fostering learning through coaching and evaluation using video observation and feedback.

The Problem

Due to the sensitive information recorded in the training videos Maastricht University was looking for a safe, robust and closed system to upload, share, and comment upon the videos that are uploaded.

Before implementing VideoLab, the university was using physical data carries that made the process expensive, slow, prone to human error and most importantly insecure. Moreover the process in place required a certified courier to transport the USB sticks from the GP to the lecturer and back that made the process not only slow but also impractical for scaling.

Maastricht University was looking for a solution that is highly automated, reliable, fast in its upload speed, easy to use for students and lecturers, and available across the whole university.

“We were looking for a safe way to digitally exchange material between lecturers and GPs without requiring active intervention from our organization at each step.”

The Solution

Maastricht University worked along with the team of Codific to integrate VideoLab that digitized the process as well as reduced overall operating costs by eliminating the need for physical data carries and couriers.

Ramona G., professor at the Faculty of Health, Medicine and Life Sciences, is working on streamlining the processes of secure and easy video sharing in Maastricht’s GP training. She was quite excited to share with us that the system is quite intuitive thus requiring no training in order to use.

“Exchanging recordings is fast and safe, requiring the minimal amount of steps. There is also a very practical feature to tag a moment in the recording and annotate feedback.”


Ramona G. – teacher at the Faculty of Health Medicine and Life Sciences at Maastricht University

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